The Role of the Association Secretary...

Official Role: 

£5,523 (0.3 FTE) p.a. 

This is a part-time, paid officer role, commencing on 1st July 2020 and ending on 30th June 2021. There is no paid handover period for this role. 

The Association Secretary has a number of responsibilities including, but not limited to: all matters regarding Association membership; the creation of agendas and keeping minutes for General meetings; sharing responsibility for chairing these meetings (with the Student Trustee); the running of all elections of the Association (acting as Chief Returning Officer) and representing postgraduate students at various levels within the University.


The Secretary also has a share in student-facing communication.


The Secretary is a Trustee of the KPA. 


As with other roles, as an Officer of the Association there are many opportunities and responsibilities associated with the role. This means that some of the responsibilities of the Association Secretary are open to negotiation, affording them the opportunity to campaign or in some way contribute to something that they wish, subject to approval from the President. 


If you want to know more, or are interested in running for this position, it is recommended that you get in touch with a member of the current committee to discuss this role. 


Being a Charity Trustee...

As a charity trustee, your duties are to follow these six different guidelines: 

1. Ensure your charity is carrying out it's purposes for the public benefit. 

2. Comply with your charity's governing document and the law. 

3. Act in your charity's best interest. 

4. Ensure your charity is accountable. 

5. Manage your charity's resources responsibly. 

6. Act with reasonable care and skill. 

For more detailed guidance on what it takes to be a charity trustee, click the below button: 

A Day in the Life of the Association Secretary...

"Hi, my name is Sharon Yang, your current secretary of the KPA. During this year, I enjoy the most is having the opportunity to interact with people on a day to day basis. I like people, who are creative and diligent.


I have gotten on well with our coordinator, Alison, who has provided me with a lot of support and is very kind to me. She is extremely dedicated to her job and has a clear vision for the KPA.  Our President and Vice President are both determined and see thing with perspective. I am also very lucky to work with a full committee who are very friendly and have fantastic ideas for the KPA and it's postgraduate membership. 


Even though I am not working full-time at the KPA, it is perfect for me doing part-time alongside my PhD.


I have attended  several training sessions and regularly attend our committee meetings which make me a more efficient person. Now, I have a better understanding of the local culture and structure of KPA. Most important at all, I am also able to work with people from the East and West.

So if you are looking to become more prominent in the postgraduate community, please consider running for the role of Association Secretary. 

You will gain the following skills: 

Learn the basic skills in relation to secretarial work such as time management and making edits to the KPA website. 

You will be entitled to undertake several training days, provided for free, which will give insight on   being a good manager, team-work and co-operation.


You will also get the opportunity to plan events and campaigns for our postgraduate membership. 

You will also get the opportunity to act as the Chief Returning Officer during the period of election, and to work with other departments within the university. 






Sharon (Xia Yang)

Current Secretary Keele Postgraduate Association